Minutes of the IFALDA West Palm Beach, Florida  Board Meeting    March 3, 2002  PDF

Held on 03 March 2002 West Palm Beach, Florida

Present:
James Ford                 President
Sandy Sandzuik            Vice President West
Aidan Fox                    Vice President East
Rick Ketchersid            Vice President Finance
Brad Rasmussen.          Director Regulatory Affairs 

Apologies for Absence from:
Kathy Warner              Vice President Administration
David Porter     Director Government & Industry Affairs
Gerald Clifford Director Membership
Raul Agurrie                 Director Latin America
Jan Hoehne.                 Director European Industry & Regulatory Affairs

0945 Call to Order

The President opened the meeting and thanked everybody for attending.

(The minutes will only reflect the highlights or changes in the YYZ AGM Agenda along with important discussions)

Minutes of Previous Meeting

Approval of the Minutes of the Board Meeting held in London will be reviewed for approval at the next meeting in Toronto, Canada.

VP Finance:

Financial Report:  As of March 02, 2002, the IFALDA Account has approximately $22,900 USD.  $10,000 coming from ADF for year 2002 dues has been deferred until the AGM in May.

President:

Primary focus of this board meeting will be a final review of the YYZ AGM agenda which is published on the web.  First off, ADF will meet in the afternoon of Monday, May 6^th prior to the Welcome Reception.  EUFALDA will meet early Tuesday, May 7^th in a separate room prior to IFALDA AGM. 

VP West:

The cost of AGM raises a concern which is approximately $479 USD / $600+ CAD for single all event package.  But, when you breakout the hotel room at approximately $100 USD/night leaving $179 to cover all events over the 3 day period, the price, still high, is reasonable.  The concern is this should not be a money making event and costs to be reduced to be more affordable to the membership.  The important thing to remember is “The AGM is the one time of the year for the entire membership to get together”.  This is the 3^rd year of a 3 year test for all 3 organizations to host a meeting, Chicago for ADF, Konstanz for EUFALDA now Toronto for IFALDA.  Where do we go from hear? 

President:

IFALDA needs to retain and control the spring meeting from May forward.  The spring meeting needs to be identified as the IFALDA AGM as is has historically been in the past.  ADF’s major meeting of the year is their Fall Symposium held in Washington D.C.

VP West:

IFALDA is the recognized international organization representing professional dispatchers worldwide.

President:

At the OKC ADF meeting last weekend, I met with Amar Murthy regarding the ADF position of International Alliances.  International Affairs should be coordinated through IFALDA.

VP East:

The meetings are for the membership and suggested the vendors and sponsors subsidize the meeting to make it more affordable for the membership to attend.

President:

Revenue sharing for AGM is good.  Revenue minus expenses equal profit divided by three for IFALDA, EUFALDA and ADF.

Director Regulatory Affairs:

To reaffirm, from this Spring AGM forward, IFALDA needs to retain control of the spring meeting, speakers and vendors. 

President:

There is a push to establish meetings 12 months in advance.  This will ease vendor commitment.  A three year rotation was suggested, North America, Europe then Exotic.  Suggestions for next years meeting are open. 

VP East:

Suggested holding the 2003 IFALDA AGM in Shannon, Ireland.

President:

In Summary, IFALDA will reestablish ownership of spring AGM encouraging participation of the all three groups.  Next meeting will be in Shannon, Ireland.  IFALDA has received positive feedback from Kevin Thompson/President of PAFCA on IFALDA’s agenda with social activities that include spouses.

IFALDA Nominations: 

President:         Peter Rogul, Allan Rossmore

VP Finance:      Rick Ketchersid

VP West:         Sandy Sandzuik

Director of Technologies / Web Master: James Ford

VP West:

Establish a fee for the just the morning of the 7^th and 8^th with a dinner cruise add on.  This will published on the web.

New Business:

President:

ITF invitation to a meeting in Vancouver.  International Transport Federation.  

VP Finance:

Suggestion to setup “List Bot” on the web for e-mail exploder list distribution of information and upcoming events..

VP East:

Membership discussion – need someone to visit and recruit.

VP Finance:

Suggested having the VP East and VP West work with membership directors to visit and recruit.  Need the Director of Membership to be responsible for mailing out new member information packets which should include a welcome letter from the President.

Next meeting is in YYZ on May 6, 2002 at time TBA.